The City of Sugar Land is seeking a full-time City Secretary in the City Secretary’s Office.  
 
Why Should You Join Our Team? 

We are a full-service municipality located approximately 20 miles southwest of downtown Houston that invests in our team and offers real opportunities for career growth. We pay our City Secretary a competitive salary of $115,003 - $142,792 per year, depending on your qualifications. We also offer great benefits and perks available on your first day of employment, including: City-subsidized health benefits; life and disability insurance; a variety of voluntary benefits;  a robust pension plan with TMRS to set you up for a fulfilling retirement; flexible schedules and work from home opportunities, a down-to-earth casual environment and dress code, and a positive team-oriented culture stemming from a long-term commitment to innovation and inclusion.  You can even bring your dog and/or cat to work if they have a solid understanding of office decorum.

Benefits At A Glance:

• City-subsidized Medical and Dental Insurance with a variety of plan options;
• City-paid Basic Life Insurance @ 1x your annual salary and Long-term Disability;
• Voluntary Vision, Supplemental Life Coverage (for you and your family), Aflac indemnity plans such as Accident, Cancer, Hospitalization and Critical Illness, Short Term Disability and pre-paid legal benefits through Legal Shield;
• 9 paid holidays and up to 3 floating holidays to use at your discretion;
• A generous vacation package with accruals starting on day 1;  
• Paid sick leave;
• A robust pension plan with TMRS includes your 7% contribution with 2:1 match by the City to set you up for a fulfilling retirement;
• You won’t contribute to Social Security, but you can further your retirement income by contributing to a Deferred Compensation (457b) plan;
• Longevity pay for each month of service after your first 13 months of employment;
• On-site Wellness facilities and programming (mind, body spirit & financial preparedness); and
• Access to multiple mental health benefits and resources, including a robust EAP;

 If we have your attention… Please. Continue. Reading!

 
About the City of Sugar Land

The City of Sugar Land, a municipality with a population of 111,026, provides the highest quality of affordable services to meet the needs of its residents. Master-planned communities and welcoming neighborhoods enhance home values and create a sense of belonging. The community offers outstanding schools, libraries, parks, museums, restaurants, entertainment venues, and other resources that make Sugar Land a great place to work, live and raise a family. Sugar Land's aggressive economic development program has created a business-friendly environment, and numerous high-profile regional and international corporations have chosen Sugar Land as their corporate home. Sugar Land is also home to an award-winning regional airport and multiple civic organizations for those interested in the community and government.

We are proud to have been named one of the Top 50 places to live in the United States by The Press of Atlantic City and the Top 25 Best Places to Live for Families by Fortune Magazine. We hire people based on their potential, not just their experience. We have an informal work environment but are serious about what we do. We believe that happy, diverse and talented employees add value to the City. We do our best to hire friendly, professional people who work hard and play well with others. We also promote a healthy work-life balance and personal development.

Are we the right fit for YOU?

The ideal candidate must be extremely organized and able to manage the logistics of multiple duties with professionalism and strong communication skills. In addition, strong attention to detail and ability to work in a fast-paced environment is critical for success in the role, as are high levels of confidentiality, accuracy, timeliness and dependability.

 
We are looking for someone who can serve as the City’s official record keeper who will perform the duties prescribed by the laws of the State of Texas and the ordinances of the City of Sugar Land. Ask yourself: Do you enjoy working with records and compliance? Are you able to assume primary responsibilities for the timely posting of all meeting agendas? Are you able to lead a Department to success? Do you have effective supervisory skills? Can you manage your time well and prioritize multiple tasks effectively? Do you embrace change? If so, please consider applying for the City Secretary position today!

 
 
As a City Secretary, you will: 

• Provide leadership and oversight for the City Secretary’s Office. Develop and manage departmental budget and expenditures within the policies of the City. Oversee departmental performance measures, intranet pages, strategic projects, and other initiatives.
• Provides administrative direction for citywide records management, including but not limited to the process for codification, supplement update and electronic distribution of the Code of Ordinances and Development Code.
• Provides administrative direction for the electronic process for City Council meetings and recording of legislative actions and ensures compliance with all prescribed laws and mandated requirements. Interacts frequently with diverse groups, committees, boards, City employees and citizens; accurately processes large volumes of information and data in various forms for distribution and permanent record.
• Assist with the preparation and assume primary responsibility for the timely posting of all public meeting agendas, including but not limited to City Council meetings and meetings of Boards and Commissions in accordance with the requirements of the Texas Open Meeting Act and Public Records Act. Direct and ensure that agendas and legal notice publications are accurate, processed and published according to the State and local laws and City policies, including but not limited to meeting agendas, minutes, election information and other such legal and necessary notices.
• Administer City elections in accordance with the Texas Election Code, Local Government Code, and City Charter in coordination with the Fort Bend County Elections Office, including posting of all legal notices, monitoring of candidate filings and inquiries, procurement of polling places, coordination of Canvass of Election Results and administration of Oaths of Office.
• Oversight and management of software and systems specific to administration of public meetings (such as computers and agenda management system software) and in-house locations (such as Council Chambers and Cane Room).
• Serve as the custodian of City records. Maintain, update, and preserve all historical, public, and legal records in compliance with the Texas State Library and Archives Commission. Responsible for attesting to, binding, maintaining and preserving City Council and related municipal records for the City. Responsible for maintaining and updating the Sugar Land Municipal Code and Zoning Ordinance. Direct and oversee the codification of updates to the Charter, Code of Ordinances, Development Code, and the like. Responsible for the maintenance and electronic distribution of the records. Maintain emergency record back-ups and procedures.
• Required to work as an essential employee before, during and after an emergency or disaster, whether natural or acts of war.

MINIMUM QUALIFICATIONS:

You are trustworthy and professional. Diligent, take initiative and follow through and follow up with projects. Not easily flustered when tense situations arise but are diplomatic and work hard to diffuse tensions to ensure the situation is resolved. You identify as a public servant and want to leave the world better than you found it. You work well as part of a team but are not afraid to make tough decisions. If this describes you and you meet the following requirements, we would be happy to speak with you:

Education and Experience:

• Bachelor's Degree in public administration, business administration or a related field from an accredited college or university; Master Degree preferred. 
• Seven years of progressively responsible executive administration experience, including three years of supervisory responsibility, in a public sector environment. 

Training (License and/or Certification):

• Hold the Texas Municipal Clerk's Certification or obtain within three years of employment/placement in position.
• Valid Texas Driver License.
• Notary Public certification or ability to obtain within six months of employment.

ADDITIONAL INFORMATION:

Please note:  First review to include applications received through Friday, April 7, 2023.

Our success is achieved by the courage to do things differently and accept that failure will occur on the path to innovation.

The City of Sugar Land is an equal opportunity employer.

You must complete a City of Sugar Land Employment Application on the City's website to be considered for this recruitment. 
Please visit our employment page at https://www.governmentjobs.com/careers/sugarlandtx?page=1 to apply online.