Job Title:                                Director of Administrative Services

Department:                          City Manager

Reports To:                            City Manager

FLSA Classification:               Exempt

Job Summary:

This is a Full-Time position under the direction of the City Manager.

Typical Duties:  Duties may include, but are not limited to the following:

1. Plan, direct, and review the activities and operations of the Administrative Services Department including Stephenville Clark Regional Airport, Information Technology, Stephenville Main Street, Tourism, Visitors Bureau, GIS Department, and other departments as assigned.
2. Coordinate assigned activities with other City departments and outside agencies; and to provide highly responsible and complex administrative support to the City Manager.
3. Work involves performing special studies and projects as assigned by the City Manager.
4. Work also involves performing various functions in different areas aimed at promoting the city and an overall working knowledge of municipal operations and procedures.
5. Work is performed independently within established policies, procedures and instructions and is reviewed by City Manager through conferences, reports and results obtained.
6. Conduct special studies and projects as assigned by City Manager; assists division directors in development and maintenance of special projects.
7. Assume full management responsibility for all Administrative Services Department services and activities.
8. Manage the development and implementation of Administrative Services Department goals, objectives, policies and priorities for each assigned service area; establish, within City policy, appropriate service and staffing levels; allocate resources accordingly.
9. Coordinate department activities and services with those of other departments and outside agencies and organizations; provide staff assistance to the City Manager and City Council; prepare and present staff reports and other necessary correspondence.
10. Continuously monitor and evaluate the delivery of services to ensure efficiency, effectiveness and courteousness; direct, oversee and monitor workload; assign work activities, projects, and programs; administrative and supports systems, and internal reporting relationships; identify opportunities for improvement; direct the implementation of changes.
11. Select, train, motivate, and evaluate personnel; provide or coordinate staff training; work with employees to correct deficiencies; implement discipline and termination procedures.
12. Review and administer City policies and procedures; prepare recommendations concerning policies and procedures for city management staff.
13. Manage and participate in the development and administration of the department budget; direct the forecast of funds needed for staffing, equipment, materials, and supplies; monitor and approve expenditures; implement adjustments as necessary.
14. Participate with a variety of boards and commissions to plan and promote capital improvements and expanded services; attend and participate in professional groups and complaints.
15. Prepare and review reports and records regarding all assigned divisions; maintain records and files for all divisional activities.
16. Perform work on special projects assigned by City Manager; prepare any reports or presentations as necessary.
17. Perform related duties as assigned.

Minimum Qualifications:

• Must be a United States Citizen or eligible to work in the US;
• Must have a valid Texas driver’s license and maintain a satisfactory driving record;
• Ability to communicate (read, write, and speak) effectively in the English language;
• Principles and practices of organization, administration, and personnel management;
• Principles and practices of budget preparation and administration;
• Principles and techniques of supervision, training, and performance evaluation;
• Pertinent Federal, State, and local laws, codes, and regulations;
• Ability to stay abreast of trends and innovations in the areas addressed by the Administrative Services Department.

Experience and Training Guidelines:

Any combination of experience and training that would likely provide the required knowledge and abilities is acceptable. A typical way to obtain knowledge and abilities would be:

• High school diploma or GED required.
• Ten years of increasingly responsible experience including seven years of administrative and supervisory responsibility.
• Bachelor’s degree from an accredited college or university required.

Work Environment:

Majority of work is performed in an office environment.

Physical Requirements:

Maintain physical condition appropriate to the performance of assigned duties and responsibilities which may include the ability to walk, stand or sit for extended periods of time, carry, hold or lift up to 40 pounds, push, pull, squat or crouch, file of routine reports and documents and or drive to a variety of meetings or locations. Maintain effective audio-visual discrimination and perception needed for making observations; communicating with others; reading and writing; and operating assigned equipment.

NOTE: The above statements are intended to describe the general nature and level of work being performed by the person assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, skills, and physical demands required.

By signing this form, you acknowledge that you can perform the essential duties and functions of this position with or without accommodation.

Name                                                                             Date

If accommodation is required to perform the essential duties and functions of this position listed above, please list the necessary accommodation below:

NOTE: The above statements are intended to describe the general nature and level of work being performed by the person assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, skills, and physical demands required.

“AS AN EQUAL OPPORTUNITY EMPLOYER, THE CITY OF STEPHENVILLE CONSIDERS ONLY QUALIFIED APPLICANTS WITHOUT REGARD TO COLOR, AGE, RACE, ETHNICITY, SEXUAL ORIENTATION, GENDER EXPRESSION, DISABILITY, NATIONAL ORIGIN, VETERAN OR MARITAL STATUS”