SUMMARY:

ESSENTIAL FUNCTIONS:

• Assure the procurement cycle is completed within statutory requirements;
• Review and process quick quotes, invitations to bid, sole source procurements, and inter-local cooperative purchases for multiple City departments;
• May assist with requests for qualifications, requests for proposals, invitations to bid, and other complex projects;
• Assist departments in ensuring projects are awarded in compliance with procurement statutes;
• Responsible for processing requisitions, ensuring proper documentation is included, issuing purchase orders in compliance with the pricing structure and contracts/ agreements, and in compliance with local, state and federal statutes to ensure prompt supply of goods and services;
• Coordinate pre-bid/pre-proposal meetings and exchanges of information between vendors and departments to ensure awareness of the City's procurement process and available goods or services;
• Respond, with supervision, to inquiries from vendors, departments, and contractors in regards to projects and contracts;
• Research City contracts, inter-local agreements, and departmental requests for quotes to verify compliance of purchases order requisitions;
• Research City contracts, inter-local agreements, and departmental requests for quotes to verify compliance of purchases via direct payment requests;
• Assist departments with financial systems, software, and the procurement processes;
• Verify that vendors are provided with accurate and complete bid specifications;
• Contact local vendors, small business, and historically underutilized business with opportunities to contract with the City;
• Ensure that vendors are sent accurate and complete bids and that acquisition of specified product or service is made at minimal cost and maximum quality;
• Research new sources of supply in an effort to maximize competition;
• Develop and maintain favorable relations with vendors, contractors, and city personnel;
• May establish and maintain price agreements for goods and services provided to user departments via Direct Payment Request oversight;
• May assist in the preparation of projects for City Council review and approval;
• Familiarize self with local, state, and federal procurement laws to acquire certification to conduct public procurement and undertake progressively more complex projects;
• Perform other duties as assigned. 

QUALIFICATIONS:

• Buyer I – requires the ability to obtain Certified Texas Contract Developer (CTCD) within 18 months of hire. Travel and training for the certification and initial testing will be paid upon successful completion of the 12-month procurement-training program, City Sponsored Basics of Municipal Government, and Pub­lic Infor­ma­tion Act Training online provided by the Office of the Attorney General. 
• Buyer II – requires one to three years of experience. In addition, applicant must be a Certified Texas Contract Developer (CTCD).  This position requires at least (8) hours of State Procurement Division (SPD) sponsored online continuing education annually to maintain (CTCD) Certification. After satisfactory service and the following conditions have been met, the Buyer can apply for the (CTCM):
  • 24 for hours of online continuing education
  • Ethics online continuing education
  • Pub­lic Infor­ma­tion Act Training provided by the Office of the Attorney General
  • City Sponsored Basics of Municipal Government
  • City Sponsored Management & Leadership Training

• Buyer III – requires three to five years of experience, in addition the applicant must be a Certified Texas Contract Developer (CTCD) and Certified Texas Contract Manager (CTCM). This position requires at least (8) hours of State Procurement Division (SPD) sponsored online continuing education annually to maintain (CTCD) Certification and (CTCM) Certification. After satisfactory service and the following conditions have been met Buyer can apply for the Certified Professional Public Buyer (CPPB):
  • 24 for hours of online continuing education
  • Pub­lic Infor­ma­tion Act Training provided by the Office of the Attorney General
  • City Sponsored Basics of Municipal Government Training
  • City Sponsored Management & Leadership Training

• Buyer IV - requires applicant five years' experience and applicant must be a Certified Texas Contract Developer (CTCD), Certified Texas Contract Manager and Certified Public Procurement Buyer. Buyer must recertify every five (5) years to maintain (CPPB) certified status.

KNOWLEDGE AND ABILITIES:

• Principles and practices of purchasing strategies and procurement;
• English usage, spelling, grammar, and punctuation;
• Basic computer principles and procedures;
• Proper public contact and telephone etiquette. 

• Work in a team environment.
• Skill in problem solving and in the use of a computer and applicable software.
• Evaluate bids and contracts;
• Pay attention to detail;
• Establish effective working relationships with vendors and City employees;
• Communicate effectively orally and in writing;
• Manage multiple projects;
• Plan and prioritize assignments;
• Meet deadlines;
• Perform basic computer/word processing functions.

• Frequently stand and walk;
• Frequently flex upper trunk forward while sitting or standing;
• Frequently lift up to 10 pounds and occasionally lift up to 25 pounds;
• Frequently carry up to 10 pounds and occasionally carry up to 25 pounds;
• Occasionally pull or push objects;
• Occasionally flex upper trunk forward at the waist and partially flex at the knees;
• Frequently reach at or below shoulder height, and occasionally reach above shoulder height.

Application must be submitted online at www.governmentjobs.com/careers/lubbock.  Jobs close at 5:00 p.m. on the closing date posted on the City website. For a complete list of job openings with the City of Lubbock please visit www.governmentjobs.com/careers/Lubbock.