Summary

Under administrative direction, ensures continuity of the City’s municipal legislative process through the guardianship and processing of City Council agendas, minutes, ordinances, resolutions, elections and board appointments; manages liability and property claims; processes public information requests.

• Serves as a liaison between the City Council, City staff and the public to manage and address complaints regarding offered services.
• Receives and responds to citizen complaints, issues and/or concerns as related to the City Secretary’s Office.
• Serves as the Elections Administrator for the City by administering and overseeing annual City election process through partnership with Tarrant County Elections Administration.
• Administers oaths of office.
• Accepts lawsuits and liability/property claims filed against the City.
• Gives notice of and attends all official public meetings of the City Council.
• Attends City Department Head Meetings as requested by the City Manager.
• Assists Council members as needed and as directed by the City Council.
• Supervises the Assistant to the City Secretary.
• Creates, manages and maintains the City Council calendar of events.
• Drafts agendas, meeting minutes, ordinances, resolutions and other official City documents and submits to City Manager, City Attorney and/or City Council for approval as required.
• Provides assistance to various boards, committees and commissions as needed or requested by the City Manager.
• Facilitates City Attorney correspondence to the City Council and other addressed parties.
• Manages publication of legal notices, such as notices of public hearings, requests for bids and notices of elections.
• Manages, coordinates and processes all amendments to the City Charter and the City Code of Ordinances.
• Serves as custodian of all official records of the City Council, including agendas, minutes, ordinances, resolutions, contracts, deeds, etc., as well as agendas and minutes of the various Boards, Commissions and Committees of the City.
• Serves as the official keeper of the City Seal, and issuing all proclamations and certificates on behalf of the City.
• Manages, processes and issues Alcoholic Beverage Permits and Massage Establishment Permits. 
• Manages and processes Public Information Act requests.
• Serves as the Records Management Officer for the City and manages the City’s Records Retention Program.
• Assists the City Manager with administrative duties, including Powerpoint® presentations, correspondence, scheduling meetings and related activities as requested by the City Manager.
• Answers City Secretary’s office phone and may assist with answering the calls from the City’s main line as needed.
• Updates website for relevant City Secretary department material (i.e. elections).
• Develops and manages monthly newsletter as assigned.
• May perform other assignments and handle special projects as directed by the City Council or City Manager.
• Maintains confidentiality of all records per federal, state and local laws, ordinances, or policy.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Requirements

High School diploma or equivalent; AND five (5) years progressively responsible work, including two (2) years of supervisory experience, in municipal government administrative support; OR an equivalent combination of education, training and experience.  Bachelor's degree in Public Administration, Business Administration or a related field preferred. Bi-lingual preferred.

• Texas Municipal Clerk Certification preferred.

• International Institute of Municipal Clerks Certification preferred.

• Public Information and Open Meeting Act Certification.

• Possession of a valid Texas driver’s license.

• Notary public.

Any work-related experience resulting in acceptable proficiency levels in the above Minimum Qualifications is an acceptable substitute for the above specified education and experience requirements.